I’ve always faced a big challenge in my work as a digital marketer: how can I extract WhatsApp numbers easily? In this practical 2025 guide, you’ll discover the simplest way to extract unsaved WhatsApp numbers step by step.
If you deal with multiple chats and groups on WhatsApp, copying numbers manually wastes time and increases errors. In this hands-on tutorial, you’ll learn how to quickly extract unsaved WhatsApp numbers in bulk within minutes, with clear steps for both beginners and professionals.
I’ll walk you through a reliable tool that gives you two options: a free version with basic features to start, and a paid version with full features at $9.99 for those who need advanced capabilities. You’ll find a simple step-by-step explanation for collecting, organizing, and managing numbers effectively—without the hassle of saving them one by one.
- Quick setup and bulk number extraction.
- Clear steps with screenshots and short explanations.
- Tips to avoid common mistakes during extraction.
Important note: Always respect WhatsApp policies and local laws. Make sure you have permission from number owners before using them for marketing purposes. In the following sections, I’ll explain in detail how to use this method step by step.
Why Extract Unsaved WhatsApp Numbers?
In daily work through WhatsApp, we constantly encounter numbers that aren’t saved on our phones but are important for communication. Here’s why this feature matters:
- Better contact management:
- Important numbers come through work chats or professional groups.
- They’re hard to remember or find later when needed.
- Saving time and effort:
- Avoid exhausting manual copying.
- Cut hours of work down to just minutes.
- Marketing and professional purposes:
- Build customer databases.
- Organize effective outreach campaigns.
- Follow up with leads and clients systematically.
This feature isn’t just for big companies—it’s also useful for individuals, startups, and freelancers who rely on WhatsApp in their daily work.
Steps to Extract Unsaved WhatsApp Numbers
Follow these simple steps to extract WhatsApp numbers from your chats without needing to save them first.
Log in to WhatsApp Web
Open Google Chrome on your computer and log in to WhatsApp Web by scanning the QR code with your phone.
Activate the extraction tool
Click here to download the tool on your browser and create an account.
After activation, do the following:
Test the free features first to see if they meet your needs.
If you need more, you can subscribe for $9.99/month.
Important note:
Each subscription covers one WhatsApp number only.
For multiple numbers: different plans are available.
You can also use it for just one month without renewing.
Start the extraction
Click the ‘Extract Numbers’ button and wait a few seconds for the process to finish automatically.
Export results
Save the extracted numbers as an Excel or CSV file to use later in your contacts or for campaigns.
Review the results
Open the saved file and check the accuracy of the extracted numbers before using them.
Importing Extracted Numbers into CRM Systems
Once you’ve extracted and saved WhatsApp numbers into Excel, the final step before uploading them into a CRM system like Bitrix24 is data cleaning. Open your file and tidy up: check number formats (with + or country codes), remove duplicates, and organize columns (names, numbers, and additional info).
Then, save the file as CSV (supported by most CRM systems). Inside your CRM, choose “Import Contacts,” select your file, and map the fields between your file and system fields. Finally, use tags and categories to organize new contacts for easier management and future campaigns. This transforms random numbers into a structured, useful client database.
While both versions of the extraction tool can help you collect unsaved WhatsApp numbers, there are key differences between the free and paid plans. The free version is great for beginners who want to test the basics, while the paid version is designed for professionals who need advanced features and higher limits. Here’s a quick comparison:
| Feature | Free Version | Paid Version ($9.99/month) |
|---|---|---|
| Number of extractions | Limited (basic quota) | Unlimited or higher limits |
| Export options | Basic (may be restricted) | Excel & CSV export supported |
| Filters & customization | Not available | Advanced filtering and options |
| Support | Community or basic help | Priority customer support |
| Best for | Testing & beginners | Marketers, teams & professionals |
👉 Download the WhatsApp Number Extraction Tool here
WhatsApp Business for Professional Communication
WhatsApp Business is an effective tool for small and medium businesses looking to communicate with clients in a professional and organized way.
It allows you to create a business profile with important info like address, email, and website—helping build trust and credibility. You can also set business hours to manage client expectations and reduce after-hours messages.
Key Benefits of WhatsApp Business
WhatsApp Business includes auto-replies such as greeting messages and quick replies, which speed up communication and show instant care even during busy times.
Another standout feature is the ability to set up a product/service catalog, allowing clients to browse your offerings directly in the app. This boosts sales opportunities and reduces repetitive inquiries. In short, WhatsApp Business is a must for any business aiming to deliver professional customer service through one of the world’s most popular channels.
More Useful WhatsApp Web Tools
If you’re interested in more WhatsApp Web tools, check out my earlier article: 5 Chrome Extensions to Boost Your WhatsApp Web Productivity. You’ll discover the best tools for improving your workflow on WhatsApp Web—from managing chats to organizing groups. Some of these add-ons work perfectly alongside the extraction tool we’ve discussed today.
After you extract WhatsApp numbers and organize them, the next step is managing them effectively in your CRM. That’s where integrating WhatsApp with Bitrix24 comes in. With this, you can unify conversations, track clients, and help your team work from one platform—turning extracted numbers into real sales opportunities with organized follow-ups.
A Simple and Successful Experience
I hope this article gives you a simple solution to extract and manage WhatsApp numbers smoothly. If you’d like to transform these numbers into a full client management system, here are some services that may help:
- Customizing Bitrix24 to fit your business needs.
- Training you and your team to use the system effectively.
- Integrating your CRM with other tools to simplify operations.
Feel free to reach out if you’d like help organizing your WhatsApp contacts and turning them into real business opportunities.
